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U.Va. Human Resources
Self-Service Time and Leave
Bi-Weekly Payroll Info:
SSTL Info:
Welcome to the Self-Service Time & Leave Web Site

-> Enter your time here! <-

Starting September 14, 2009, all staff and student workers* use Self-Service Time & Leave (SSTL) to record their time and leave through Employee Self-Service.
*Some departments are continuing to use time capture systems, such as Facilities’ Web Daily time system.

If you are a former A&P Faculty who elected to become University Staff in 2008, or if you are A&P Faculty thinking of becoming University Staff in this year’s Election Period, you will move to the biweekly pay schedule and start using SSTL on Dec. 21, 2009. Read more here...


Need Help?
For basic navigation questions related to online time and leave and/or access to the Integrated System (password resets), please contact 924-HELP and select option 1. Agents are available 24 hours a day, 7 days a week to assist you.

What can I do to get ready?

See "Links and Resources" on this page and:
  • Take an Online Tutorial
  • Compare a Bi-Weekly Check to a
    Semi-Monthly Check
  • Use the Budget Calculator
Self-Service Time and Leave is the University’s new on-line time and leave tracking system. It replaced paper timesheets on Sept. 14, 2009. The system is accessed through the Integrated System’s Employee Self-Service function. You may already use Self-Service for things like viewing your payslip, changing your address, or printing your W-2s; tracking your time and leave is a new task you can perform using the same on-line tool.

This new system has many advantages, including:
  • Standardized pay cycle of 14 days: pay day is based on day of the week rather than day of the month.
  • This means employees will get paid every other Friday!
  • Standardized work week of Monday through Sunday
  • Overtime will always be paid in the pay period it is worked, since all the pay periods are consistent
  • The lags sometimes created by the fiscal quarters and the end of the fiscal year are eliminated. That lag, particularly around July 1, has been a frequent source of complaint
  • By doing away with paper time sheets we create less waste and will see less error
Who uses SSTL?

Any employee who currently is required to report hours worked and/or leave taken, including Classified Staff, University Staff, Research Assistants, wage, and student workers uses the new system. Faculty (both Teaching & Research and Administrative & Professional) and Research Associates do not use the system to track their own time, but need to use it to approve leave if they supervise staff.


How does the New System Work?

Staff log in to the Integrated System Employee Self-Service responsibility to see an on-line version of a standard time sheet.

If you are:
  • Non-exempt Staff (eligible for overtime), you record hours worked and leave taken.

  • Exempt Staff (not eligible for overtime), you only record leave taken.

  • Professional Research Assistant, you only record leave taken.

  • Wage or Temp, including Students, you record hours worked.
Managers approve time on-line rather than sign a paper time sheet. Everyone who is designated as a manager or supervisor in the Integrated System has been given access to Manager Self-Service (link requires Internet Explorer 5.5 or higher) through the Integrated System as of April 1, 2009, or upon becoming a supervisor. This new tool allows managers to see employment information for all their direct reports, all in one place. Managers can use the Integrated System to approve time, or they can approve directly from an email notifying them that a staff member has submitted a timecard for review.

Timecards will go to whoever is identified as the manager in the Integrated System. It is recommended that departments continue to update the accuracy of their assignments, inactivating assignments and correcting managers.

There are four ways to enter time in the new system:
  1. By the employee through UVA Employee Self-Service;
  2. By the manager through UVA Manager Self-Service;
  3. By a timekeeper through a new timekeeper form;
  4. From an upload through an interface—for instance, an upload from a time clock.
While all these options for entering time are available, we are encouraging staff to use the new UVA Employee Self-Service option.



Biweekly Pay

As a result of the change to an automated time and attendance system, the University is now on a bi-weekly payroll. This means that all staff are paid every other Friday, instead of semi-monthly or semi-monthly paid monthly. A bi-weekly payroll results in 26 checks per year instead of 24 or 12. Your annual salary remains the same, but because you are paid more frequently, the checks are smaller. This may change the way you pay your bills or budget your monthly expenses.

This web site features examples and excel worksheets that will help employees understand the implications of the change to bi-weekly.


What if employees don’t have access to a computer?

If you are expected to track your own time, schools and units must make a computer available to you during business hours. In addition, University Human Resources offers computer basics classes to help you learn how to use a computer and navigate to the Integrated System’s UVA Employee Self-Service responsibility.

Certain schools and units continue to use their time clocks or their timekeepers to track time; talk to the Human Resources professionals in your area to find out which method you use to track your time.


Questions?

Email payroll@virginia.edu or call (434) 924-4350.