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U.Va. Human Resources
Performance Management at U.Va.

Items of Interest/FAQs

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Performance Management is a collaborative, ongoing process between a supervisor and an employee to plan for, develop, and evaluate the employee’s work. It:
  • focuses on what employees do and how they do it;

  • aligns individual, departmental, and University goals; and,

  • identifies areas for employee learning.
At U.Va., performance management also includes opportunities to discuss and plan for employee career development. All University Staff, Classified Staff and A&P Faculty will participate in Lead@UVa.

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The Performance Management Process

The following diagram outlines both the components and the steps of the performance management system.

Immediately below the diagram are tools to help both supervisors and employees in completing each step.


U.Va. Performance Management Process
Step 1.
Planning
Step 2.
Coaching and
Feedback
Step 3.
Evaluation
  
Component 1:
Performance
Set
Performance
Goals
On-going
Coaching and
Feedback
Evaluate
Performance
Goals
Component 2:
Competencies
Identify
Competencies
to Develop
On-going
Coaching and
Feedback
Evaluate
Competency
Proficiency
Component 3:
Career
Development
Complete
Learning & Career
Development
Action Plan
(L&CDAP)
On-going
Coaching and
Feedback
Review
L&CDAP
 
On-going
Coaching
and
Feedback

Lead@UVa Toolkit

The tools listed below help both supervisors and employees succeed using Lead@UVA. An initial and primary source of information is the Resource Guide to Performance Management which details the entire performance management process.


The tools are organized by step, then component.

Step 1: Planning


Step 2: On-going Coaching and Feedback


Step 3: Evaluation

Additional Tools and Information:

  • Guidelines for Designating Supervisors in the Integrated System (IS)
  • The Five Roles of a Supervisor
  • Forms

    • Exceptional Performance Form
      Word      |PDF

      The Exceptional Performance Form replaces the existing Acknowledgement of Extraordinary Performance form and is still required by the Commonwealth for Classified employees who receive an overall rating of 5, Exceptional. It is not required for University Staff.

    • Notice of Improvement Needed Unsatisfactory Performance Form
      Word | PDF

      The Notice of Improvement Needed Unsatisfactory Performance Form replaces the existing Notice of Improvement Needed/Substandard Performance Form and is required by the Commonwealth for Classified employees who receive an overall rating of 1, Unsatisfactory. Supervisors are encouraged to complete this same form for University staff who receive an overall rating of 1, Unsatisfactory.

    • Probationary Progress Review Form
      Word | PDF

      The Probationary Progress Review Form has been updated to reflect the new performance management process and ratings

  • Employee Development Opportunities


2008-2009 and 2009-2010 Performance Management Schedule *Guideline*

Below is a guideline for schools and departments to use in order to establish their own timeline of events for the launch of Lead@UVa, our integrated performance management system. Employees should check with their supervisors for specific information as it relates to their areas. The start date of October 26 and the end date of December 18 are fixed and cannot be altered.
  • October 26 through November 6: Employees complete their 2008-2009 self-evaluation in the Lead@UVa system, and enter their goals – after having discussed and developed them with their supervisor – in the Lead@UVa system.

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  • November 9 through November 20: Supervisors complete the 2008-2009 evaluations for their employees, and review employee goals for 2009-2010 in the Lead@UVa system.

  • November 23 through December 4: Evaluation reviews and consistency calibration by the “Reviewers” on the school/dept.'s leadership team. At end of the calibration process, “Reviewers” approve evaluation and notify supervisors.

  • December 7 through December 17:Supervisors complete electronic signature process on 2008-2009 evaluations in the Lead@UVa system, by meeting with employee to discuss 2008-2009 evaluations and goals for 2009-2010. Employees electronically sign acknowledging receipt of evaluation and goals.

  • December 18: All 2008-2009 evaluations must be signed and complete, and all 2009-2010 goals must be approved by supervisors.

Lead@UVa Simulations

Important system requirements for the simulations below...

  • IE 7.0 is required; if IE 8.0 is used it must be run in compatibility mode.
  • The simulations DO run on MACs using Firefox 3.5.1 New!
  • Lead@UVa does run on MACs using Firefox 2.0 or 3.0.
Questions?

Please email us at lead@virginia.edu with any questions you may have regarding either the new performance management process, or the use of Lead@UVa.