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Jobs@UVa

Introduction

Introducing Jobs@UVa, the University of Virginia’s on-line position description and applicant tracking system!

Jobs@UVa is designed to help the University community with their human resources needs, replacing the paper system in use now. The system also allows those seeking work at the University to apply and track their application with ease.

To enter the system as an applicant, click here.
To enter the system as an internal user, click here.

For assistance with Jobs@UVa:
Hiring officials/departments please
call 924-HELP (4357)

Applicants should call 434-924-4598, press #1(Jobs@UVa) and then press #1(University staff positions)

General Benefits
  • Faster processing of position creation and classification and applicant information by University Human Resources
  • More effective and efficient use of people and resources – staff formerly devoted to paper processes will be freed up for other priorities. Workflow that required signatures, copies, faxes, and calls to confirm receipt will now be automated
  • 24/7 Web-based access for all users – from position creation to recommended hire, all can be done electronically. Status of a particular position or search can be checked at any time
  • Improved customer service – By using the Web, applicants can easily search for postings, apply, and check the status of their application as the search process proceeds
What Can Jobs@UVa Do for Me?

You can use Jobs@UVa for...
  • Completing an on-line application form
  • Recruitment and hiring of part-time and full-time staff
  • Recruitment and hiring of part-time and full-time administrative and professional faculty
  • Recruitment and hiring of professional research staff
  • Requests for temporary workers through UVA Temps
  • While not required, the system may be used for T&R faculty searches
  • Jobs@UVa also will serve as the University of Virginia's EOP electronic reporting system.
  • Jobs@UVa will NOT be used for Medical Center searches. The Medical Center will continue to use their existing online system (http://www.healthsystem.virginia.edu/internet/human-resources/home.cfm)
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Who Will Use It?

 If you apply for a new job, manage position descriptions, recruit for positions, or approve human resources-related actions at the University, you will be using Jobs@UVa.
  • If you are an applicant…
    • Complete your application on-line
    • Upload a resume, cover letter, and references
    • Apply for positions
    • Check the status of your application
    • Return to edit and revise your personal information
    • Indicate areas of career interest
    • Maintain a personal log-in that allows you to access your information 24/7

  • If you manage position descriptions …
    • Create new position description
    • Easily modify a position description
    • Fulfill reporting requirements
    • Going forward from go-live, each position description you load in to the system will retain a history of any successive changes
    • Check the status of a request submitted to UHR
    • Get approvals on-line

  • If you are recruiting for a position...
    • Input required information like position ID, summary, qualifications
    • Input search-specific questions for applicants
    • Submit requisition
    • Input advertising requests
    • On-line access to applicant information to your committee or supervisor
    • Review applications
    • Make hiring recommendations for selected candidates
    • Fulfill reporting requirements

  • If you approve human resources-related actions in your area…
    • On-line workflow approval process, available 24/7 from anywhere:
      • Approve requisitions
      • Approve proposed job descriptions
      • Review applicants

Making the Change

University Human Resources is excited to be able to offer increased functionality and access to all of our customers, internal and external. Even when there will be benefits, major change of this kind can be unsettling. There is always a learning curve with change. When Jobs@UVa first launches, we expect there to be small problems and issues to resolve as people adjust. To ease the transition, UHR will offer multiple trainings and staff support.

Departments should also keep in mind that as we transition to the Jobs@UVa system, the Office of Compensation Management (OCM) and Recruitment & Staffing (R&S) will begin to hold your requests to handle position changes and post staff job openings. Staff job postings received between 7/16/07 and 7/29/07 will be held and entered into Jobs@UVA by R&S. These job postings will be among those available to view when the system goes live on July 30, 2007.

If you have questions prior to launch, we encourage you to contact our office. Please email Rod Kelly, Lucinda Childs-White, Donna Kauffman or Pat Daniele at uvajobs@virginia.edu.



Project Timeline

Jobs@UVa has been tested by members of the University community and demos of the system have been done. Hands-on computer training will be offered starting in July and UHR will widely publicize those dates and locations. Click here for a project timeline.



Other Institutions Using this System

A number of the top 15 institutions listed by U.S. News and World Report use identical software, including:
  • Columbia University
  • University of Pennsylvania
  • Princeton
  • Brown
  • UCLA
  • UNC-Charlotte
  • Texas A&M
  • Mount Holyoke
  • Loyola
Virginia-based users include:
  • Virginia Tech
  • Virginia Commonwealth University
  • James Madison University
  • Old Dominion University
  • George Mason University
  • College of William & Mary
  • Commonwealth of Virginia (Department of Human Resource Management)

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Last updated 6/27/2007