U.Va. Human Resources: Procedure for Making Payroll Payments Via Foreign Wire Transfers

Mailing Address:
U.Va. Human Resources
914 Emmet Street
P.O. Box 400127
Charlottesville, VA 22904

Phone: 434.982.0123
Email: hrdept@virginia.edu

Procedure for Making Payroll Payments Via Foreign Wire Transfers

Employees of the University working abroad may request that their regular payroll payments be made to accounts in foreign banks outside the U.S. The process for making these payments is a manual one, since the NACHA (direct deposit) system is restricted to banking institutions in the U.S. Employees should be encouraged to accept payment in U.S. dollars; currency conversion fees will be charged to the Department. Employees should also be aware that funds may post to foreign accounts later than scheduled pay days.

Department	Payroll Services	Procurement	Accounting Services
1. Initiate request for payment by emailing Beth Reinhard Van Hook in Payroll (ear3b@virginia.edu) (924-4221)	2. Process a manual (paper) check during normal payroll run (not special check)
	3. Beth Reinhard Van Hook will contact Department and provide net amount of check and GL string
	4. Beth will receive Department's PTAO for charging wire transfer fees and forward to Banking Relations
	5. Deposit manual check with cashier into Depository
6. Process Pay Voucher and Request for Foreign Wire Transfer Form and forward to Procurement; necessary information to complete wire transfer request: account holder name, bank name, country of final destination, currency, SWIFT code (international bank routing number)		7. Receive and process Pay Voucher and Request for Foreign Wire Transfer from Department
		8. Forward Request for Foreign Wire Transfer to Accounting Services	9. Process wire transfer request